Room Booking Form

Please indicate your booking requirements below. Please ensure that you fill out as much of this form as you can. Fields marked with an asterisk (*) must be filled out before the form can be accepted:

Event title*:
Date(s) required*:
Contact name*:
Contact Directorate:
Email Address*:
Telephone Number*:
Charging code*:
This booking will not be processed unless a valid charging code is given
Type of Event:
Equipment required:
Portable equipment required eg. OHP, flipchart etc:
 
If yes, please specify:
Number of delegates*:
Number of delegates:
Start time of booking:
End time of booking:
Whole day?
If no, AM or PM?
Does anyone attending this event have special needs in terms of access to and use of the building? If yes, please specify any assistance or special equipment needed:
Catering: All catering/refreshment arrangements must be confirmed by 4pm on the Tuesday prior to the week of your booking. If confirmation is not received the numbers stated on the booking form will be charged for.
Total lunches* (including
vegetarian/special diet):
No. of vegetarian or special diet
(please state special dietary
requirements in the comments box
below):
Coffee on arrival*:
Numbers:
Mid morning*:
Numbers:
Lunch*:
Numbers:
Afternoon Tea*:
Numbers:
Comments/Special Requirements:
ICT Requirements  
Will you be using PCs in the room?*
The following standard PC configurations are available. Please tick the option you require. (please ask for further advice if you are not sure which one is most appropriate for your needs)
1. Devon County Council XP Standard Desktop
2. Windows XP with Office XP (includes access to Internet)
3. Windows XP with Office 2000 (includes access to Internet)
4. Windows XP with Office 2003 (includes acces to the Internet)
If you wish to have additional software with one of these configurations, please specify:
Will you be using the projector?*
If yes, will you need assistance in setting it up?*
Will you be using the interactive white boards?*
Please note: use of all PCs is subject to DCC policy on use of ICT. Access to the internet is monitored.
For your own records, please press the print button below before you submit the form.
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